Coworking Space Events That Rock: EVA's 10 Ideas to Boost Collaboration and Fun - EVA
Coworking Space Events That Rock: EVA's 10 Ideas to Boost Collaboration and Fun
Coworking Space Events That Rock: EVA's 10 Ideas to Boost Collaboration and Fun
by EVA
05/06/2024

Coworking spaces are all about the vibe. There is more to it than just a desk or a coffee maker; it's about creating an environment where freelancers, entrepreneurs, and remote workers can come together and feel part of something bigger.


This is where events come into play.


Organizing events in coworking spaces can transform a simple office into a hub of activity, collaboration, and fun. It's not just an add-on; it's an essential tool that helps build a thriving community.


We'll explore how you can leverage events in your coworking space to boost collaboration and bring in new members.



Understanding the Benefits of Events in Coworking Spaces


Events serve as the heartbeat of coworking spaces. They breathe life into the daily grind and provide a platform for members to step away from their screens, learn something new, and connect with others. More than just a chance to relax, these gatherings can foster a sense of community and belonging among members who might otherwise feel isolated in their entrepreneurial ventures.


The benefits extend beyond networking. Regular events can stimulate creativity, encourage the exchange of ideas, and even spark collaborations that might not have occurred in a more conventional office setting. They also offer members a chance to showcase their skills or products, whether through a casual show-and-tell session or a more formal pitch night. This not only helps individuals gain visibility but also strengthens the community by highlighting the diverse talents within the space.


Furthermore, events can significantly enhance the perceived value of a coworking membership. When members participate in well-organized events, they’re likely to feel more satisfied with their investment in the space. This satisfaction can lead to higher retention rates, as members are more inclined to renew their memberships if they perceive real personal or professional benefits stemming from the community environment.



Event Ideas for Coworking Spaces


Now, onto the fun part—what kinds of events can you host to energize your coworking space? Here are ten creative and engaging ideas to get you started:


1. Skill Share Sessions:

Members can take turns leading workshops or talks on their areas of expertise. This not only helps members learn from each other but also adds value to the community by sharing diverse knowledge and skills.


2. Theme Days:

Have themed activity days such as ‘Retro Friday’ or ‘Superhero Day’. It’s a light-hearted way to break the ice and add a little fun to the workday.


3. Hackathons:

Whether for coding or any other form of innovation, hackathons are great for teamwork and can even lead to viable business ideas that members can pursue together.


4. Wellness Workshops:

Hosting yoga classes, meditation sessions, or talks on nutrition and health can contribute significantly to members’ well-being, which is always good for business.


5. Art and Music Nights:

Transform your space into a gallery for local artists or a stage for musicians. This not only supports the local art scene but also provides a delightful cultural experience for members.


6. Movie Nights:

Set up a screen and show a film. Make it a double feature with a popular blockbuster and a niche, indie classic to cater to different tastes.


7. Book Club:

Start a monthly book club that tackles business books, self-help classics, or even fiction favorites. It’s a great way for members to unwind and engage in stimulating discussions.


8. Networking Mixers:

Regularly scheduled mixers with a fun twist—like speed networking or networking bingo—can make the necessary evil of networking much more enjoyable.


9. Private Entertainment Experiences

Hosting events that are only open to members of the coworking space can create a sense of belonging, and satisfaction with the space, and leave lasting impressions and memories of the night. Private shows featuring local or name talent like a music artist, comedian, or DJ, could be pivotal in event turnout and member engagement.


10. Pitch Nights:

Allow members to pitch their business ideas to a panel of fellow coworkers who can offer feedback or even collaborate on projects.



Planning Your Coworking Space Event


Once you’ve zeroed in on the type of event you want to host in your coworking space, the real planning begins. First up, logistics. You’ve got to think about where in your space the event will fit best. Do you have a communal area that’s perfect for social gatherings? Or maybe a quiet corner better suited for a workshop or seminar? The physical space will set the tone for the event, so choose wisely based on the activity and the number of participants you expect.


Timing is another crucial factor. You’ll want to schedule events at a time when most of your members are likely to attend. This might mean hosting an after-hours mixer for night owls or a mid-morning workshop when the energy levels are high. Also, consider how often you want these events to happen. A monthly schedule can maintain a steady buzz of anticipation without overwhelming your community or your calendar.


Promotion is key to getting people excited and involved. Leverage every communication tool at your disposal—newsletters, social media, bulletin boards, and word-of-mouth. Make your announcements engaging and informative, and be sure to highlight any special guests, perks, or reasons why this event shouldn’t be missed. As the event approaches, reminders are your best friend to keep the momentum going and ensure a great turnout.



Coworking Space Event Ideas: Networking and Professional Growth


Networking and professional development events are the bread and butter of coworking spaces. These gatherings are not just about swapping business cards but about creating value and opportunities for growth. Consider hosting a variety of these events:


- Industry Speaker Series:

Invite experts from different fields to share insights and experiences. This not only provides learning opportunities but also positions your space as a hub of industry knowledge.


- Career Skill Workshops:

Offer sessions on practical skills like public speaking, digital marketing, personal brand-building, or even resume writing. These workshops can help members advance their careers and see more value in their coworking memberships.


- Mastermind Groups:

Facilitate small, peer-to-peer advisory groups that meet regularly to discuss challenges and goals. These can be incredibly effective for problem-solving and accountability, helping members push their boundaries and grow.


- Startup Pitch Events:

Create a platform for members to pitch their business ideas to a crowd that might include potential investors, collaborators, or customers. This not only boosts visibility for budding entrepreneurs but also brings exciting energy to your space.


Each of these events can make your coworking space a cornerstone of professional development, attracting not just freelancers and remote workers but also local businesses and entrepreneurs looking for a community that offers more than just a desk.



Coworking Space Activities: Social and Fun


While professional events are great, don’t forget to mix in some purely social and fun activities to keep the community vibrant and engaged. These less formal gatherings help break down barriers and build stronger personal connections among members:


- Game Nights:

Whether it’s board games, video games, or card games, game nights can spark competitiveness and camaraderie. Plus, they’re just plain fun and a great stress reliever.


- Themed Happy Hours:

Host happy hours with fun themes—like a 1980s dance party or a tropical luau. Themes can spice up a regular gathering and give members an excuse to show off their creative sides.


- DIY Workshops:

Have a craft night where members can come together to create something tangible, like pottery, paintings, or even digital art. It’s relaxing and gives members a chance to showcase talents they might not use in their day-to-day work.


- Outdoor Activities:

Organize a group hike or a sports day in a local park. It’s a refreshing change of scenery that can energize your members and provide a dose of healthy, active fun.


-Live Music Concerts

Host an intimate concert experience right in the main gathering space, filled with drinks, appetizers, and a “front-row seat” to the artist or band. Everyone enjoys music and the spirit of concerts, so encourage your members to attend a sponsored concert in the heart of the space.


Integrating these types of activities into your event calendar ensures that there’s always something for everyone in your coworking community, balancing the professional with the personal and making your space a place where people really want to be.



Coworking Space Community Events: Inclusion and Diversity


Embracing diversity and fostering inclusion should be a priority in any community, and coworking spaces are no exception. Events that celebrate various cultures, lifestyles, and perspectives can enrich the coworking experience, making it more vibrant and inclusive for everyone. Here are a few ideas to get you started:


- Cultural Celebrations:

Plan events that honor different cultural holidays and traditions. These can range from a Diwali festival of lights party to a Cinco de Mayo fiesta. Such celebrations not only educate but also add a splash of cultural richness to your coworking space.


- Panel Discussions on Diversity:

Host discussions that address important topics such as equality, accessibility, and inclusion in the workplace. This can help raise awareness and foster a more inclusive community ethos.


- Language Exchange Evenings:

Set up events where members can teach each other the basics of their native languages. It’s a fun and informal way to learn and helps members appreciate linguistic diversity.



Coworking Space Events for Creative Collaboration


Creativity thrives in collaborative environments, and coworking spaces are ideal for nurturing this. To encourage members to think outside the box and work together on innovative projects, consider organizing events like:


- Hackathons:

Not just for techies, hackathons can be themed around any topic, such as sustainability, education, or health. They encourage teamwork and can lead to some groundbreaking ideas.


- Art and Design Jams:

These are sessions where creatives from various fields come together to brainstorm and create something new in a few hours. It’s exhilarating, collaborative, and a great way for members to showcase their creative skills.


- Joint Venture Workshops:

Workshops where members from different professional backgrounds team up to solve real-world business problems or develop new business ideas. This not only spurs innovation but also deepens professional ties.



Leveraging Technology in Coworking Space Events


In today’s digital age, integrating technology into your events can enhance the experience and reach a wider audience. Here are a few tech-driven ideas:


- Virtual Reality (VR) Experiences:

Incorporate VR to create immersive event experiences, whether it's virtual travel tours or simulated activities.


- Live Streaming:

Not every member can always attend in person, so offering a live stream of events can increase participation. It also allows you to archive these sessions for later viewing, adding value to your memberships.


- Interactive Apps:

Use apps during events for real-time feedback, live polling, or interactive Q&A sessions. This technology can make events more engaging and interactive for attendees.



Promoting Coworking Space Events


Effective promotion is crucial to the success of your events. Use your coworking space’s social media platforms, newsletters, and local event listings to spread the word. Engaging content like teaser videos, speaker interviews, or behind-the-scenes preparations can generate buzz and anticipation. Don’t forget the power of personal invites—sometimes, a direct invitation is what it takes to get people to show up.



Evaluating the Success of Your Events


After the event, take the time to gather feedback. This could be through digital surveys, suggestion boxes, or informal chats. Understanding what worked and what didn’t helps refine your future events, ensuring they continue to meet the needs and expectations of your community.




There you have it—a variety of events to keep your coworking space buzzing with activity, collaboration, and fun. From professional development workshops to social mixers, and inclusive cultural celebrations, there’s no shortage of ways to enrich your community.